If you are a System Admin who created a Rubric Template using the Data Forms feature, you can adjust its rubric settings by first going to the Management Panel on your homepage. Click on 'Data Forms.' You will then be brought to your ‘Active Data Form Templates.’
Select the rubric template you would like to modify. Click on its '...' icon and select 'Modify' from the dropdown list. This will bring you to the template's Settings page.
NOTE: These settings will differ slightly if you did not select ‘Rubric’ as your Template Type. If you are building a Rubric Template using Data Forms, be sure to choose the 'Rubric' template type.
General
In the Settings of your template, you can edit the template to display as either fully expanded sections by default or as fully collapsed.
You can also manage the requirement to select the individual/group the data form is being completed for before being able to click Publish. This can be helpful to ensure that your coaches designate who they are performing their coaching logs for!
Observations
You can also enable your rubric data form for use in Observations. Enabling this will allow this template to appear as a selectable Data Form when performing an In-Person/Video Observation or Self Assessment.
Rubrics
By default, your rubric data form template will display its scores with 'Numeric' values. You can instead choose to display them as either 'High/Mid/Low' rating values or 'Percentage' values.
For Rubric Scoring, you can check off whether or not you would like to display the Overall Score to the rubric and/or the Individual Rubric Component Scores.
- Overall Score - When this Data Form is used in an Observation, an overall score will be computed using all Rubric Grid components in the Data Form.
- Individual Rubric Component Score - If this setting is enabled. When this Data Form is used in an Observation, a score will be computed for each individual Rubric Grid component in the Data Form
Selecting either will bring up further options specific to the scoring. For instance, enabling the 'Overall Score' will bring up further selections:
- Average of All Scored Components - The Overall Score will average all Individual Rubric Component Scores.
- Sum of All Scored Components - The Overall Score will sum up all Individual Rubric Component Scores.
Enabling the 'Individual Rubric Component Score' of the Rubric template will also bring up further selections:
- Average of Scored Criteria - The Individual Rubric Component Score will display for each component as an average of all criteria answer choices selected.
- Sum of Scored Criteria - The Individual Rubric Component Score will display for each component as a sum of all criteria answer choices selected.
NOTE: Any changes made to your Rubric score settings will affect the way all recorded scores for Observations Completed using this rubric template appear in Report Builder - including scores made before your settings change.
If you would instead like to keep the way your scores looked in the data before making these changes, it may be best to duplicate the rubric template, archive the old one, and then adjust the scoring settings on your new template.
If you enable 'Rubric Tags,' Rubric Grid components from this template will be available to be used in Rubric Tags for video commenting and Goals.
Visibility
Lastly, you can select the visibility of who can select your template by Role and by Group. Click ‘+Set Visibility’ to save your changes.
Other Data Form Template Settings
Participant View
To have an idea of what a participant of a rubric template would see when filling out your template, scroll up to the top of the template page and click ‘Go To Participant View.’ This will load a pop-up with a preview of how your data form will look to a user who has chosen to fill it out. Click ‘Close’ to close out of this view.
Data Form Template Version History
Your Data Form template saves your modifications in real time. If you would like to revert back to a previous version of your Data Form template, click on the ‘history icon’ in the top, right-hand corner of the data form template’s page.
Click the arrow beside each date to see a record of every change to your Data Form. To revert to a previous change, click on the ‘…’ icon and select ‘Restore this version.’ This will restore your data form template to the way it appeared on the specific date and time selected. You can always revert it back to your later version by selecting it once more and selecting ‘Restore.’
From each historic version of your template, you can also choose to clone it as a completely separate template by clicking ‘Make a copy.’ To delete a historic version completely, click ‘Delete this version.’
NOTE: Any changes made to a data form template will only carry over to completed data forms using this template moving forward. It will not retroactively change data forms that have already been completed using a previous version.